Office Manager & HR Assistant

About the role

We are looking for an organized and proactive Office Manager & HR Assistant to join our Lithuanian team to ensure smooth day‑to‑day office operations and support our staff. The role combines office administration and HR coordination, covering correspondence, supplies, health & safety, business trips, team events and more. It is offered as a fixed‑term contract of 1.1–1.3 years as maternity cover.

Key responsibilities

• Manage incoming calls, emails, correspondence and greet guests, serving as the first point of contact for office‑related queries.
• Maintain office supplies, equipment and a welcoming workspace; coordinate with vendors and building management.
• Oversee Occupational Health & Safety processes, including employee medical check‑ups and record keeping.
• Administer the Return‑to‑Office process and desk‑booking system.
• Coordinate business trips, prepare orders and handle visa‑related matters.
• Maintain BambooHR – employee records, time‑off, certificates, orders and documents for Social Security and Tax Office.
• Support payroll inputs, overtime and on‑call processes in collaboration with Accounting.
• Assist with onboarding, off‑boarding and organize team‑building activities and office celebrations.

Required profile

• Previous experience in office management and administration.
• Strong organizational, time‑management and problem‑solving abilities with attention to detail.
• Fluency in Lithuanian and English, both written and verbal.
• Proactive, adaptable mindset with a willingness to learn and grow in HR.
• Team player with excellent interpersonal skills.

Required skills

• Proficiency with BambooHR system.
• Advanced use of Microsoft Office and Google Suite (Word, Excel, PowerPoint, etc.).
• Familiarity with standard office equipment such as printers, scanners and copiers.

What we offer

• Work with top talent in a global, modern software product company.
• Scaled Agile, multicultural and cross‑functional teams.
• Attractive compensation package with merit‑based increases.
• Health insurance and the newest Apple MacBooks.