Office Manager

About the role

We are seeking a highly organised Office Manager to keep our Vilnius office running smoothly and to coordinate business travel for teams worldwide. Reporting to the Head of Office and Travel, you will support day‑to‑day operations and ensure a seamless experience for employees both on‑site and on the road.

Key responsibilities

• Assist the on‑site Office Manager with daily office operations, vendor coordination, and workplace logistics.
• Organise social activities, employee gifts, anniversaries and manage the internal gift shop.
• Handle end‑to‑end international travel bookings, including flights, accommodation, visas and ground transport.
• Ensure travel complies with company policies and budgets, and act as the primary point of contact for travel‑related queries.
• Manage last‑minute travel changes, resolve issues and maintain relationships with travel agencies and vendors.

Required profile

• Minimum 3 years of experience in office management, workplace operations or travel coordination.
• Proven experience arranging international business travel.
• Strong organisational, time‑management and stakeholder‑communication skills.
• High attention to detail and ability to manage complex logistics under pressure.
• Comfortable working in a fast‑paced, international environment.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Slack.
• Advanced spreadsheet skills.

What we offer

• Competitive salary starting at 2600 EUR.
• Performance incentive scheme and annual reviews.
• Paid holiday, sick leave and dedicated female‑health leave.
• Enhanced parental leave and 5‑week fully paid sabbatical after five years.
• Hybrid work model with three days per week in the office.
• Access to Flo Premium for friends and family plus health, pension and wellbeing perks.