Executive Team Assistant

About the role

The CEO Office at TransferGo supports the leadership team, ensuring smooth operation for the nine‑member C‑suite. Reporting to the Chief of Staff, the Executive Team Assistant provides high‑level administrative support in a fast‑paced fintech environment.

Key responsibilities

• Provide comprehensive administrative assistance to the Chief of Staff, handling tasks and projects.
• Manage complex calendars for C‑level leaders, including meetings, events and board sessions.
• Prepare agendas, take accurate minutes at leadership and board meetings, and track follow‑up actions.
• Coordinate travel logistics—flights, accommodation and ground transport—adapting to last‑minute changes.
• Draft, proofread and circulate letters, reports and other documents to a high standard.
• Maintain relationships with internal teams, external partners and stakeholders.
• Handle important company documents, ensuring proper circulation for signatures and filing.
• Support special projects and ad‑hoc events, delivering organized execution.
• Identify and implement improvements to executive scheduling and administrative processes.
• Resolve problems independently and efficiently.

Required profile

• Proven experience as an Executive Assistant or senior administrative professional supporting C‑suite or senior management.
• Strong organisational skills with the ability to prioritise multiple calendars.
• Experience taking minutes, preferably for board or governance meetings.
• Excellent written and verbal communication with keen attention to detail.
• Discretion and diplomacy when handling sensitive and confidential information.
• Proficiency in coordinating complex travel arrangements and adapting quickly to changes.
• Professionalism and ability to build relationships with internal and external stakeholders.
• Proactive, independent, solution‑focused mindset and calm under pressure.

What we offer

• Competitive salary ranging from €2,580 to €3,880 gross per month.
• Generous holiday allowance, competitive health insurance and wellbeing package from day one.
• Annual development budget of €1,000 for personal and professional growth.
• Hybrid working model with flexibility to work from home and office (two days onsite).
• Pet‑friendly office environment.
• Inclusive culture with regular in‑person events and a strong sense of community.