Office Administrator

About the role

Dematic is seeking an Office Administrator to support its Lithuanian operations in Kaunas. You will be the central point for daily office management, ensuring smooth administrative processes and helping the team stay organized and efficient.

Key responsibilities

• Provide day‑to‑day administrative and secretarial support to the local manager and all Dematic teams in Lithuania.
• Assist project execution teams with working‑time declarations and monthly reporting.
• Maintain and update personnel and financial records, validate time‑keeping, and handle travel logs.
• Record holidays, absences, and manage return‑to‑work documentation.
• Administer the local Health & Safety system and related documentation portal.
• Support HR and Global Mobility with visa applications, work permits, site access, and travel declarations.
• Arrange business travel (flights, hotels, transfers, car hire) in line with company policies.
• Book courier services, catering, and lunches for meetings or visitors.
• Organise team events, internal and external meetings, and other office gatherings.
• Maintain office systems (filing, printing, communication tools) and keep stationery and PPE stocked.
• Oversee office facilities, ensuring health and fire safety compliance and liaising with suppliers.
• Manage company credit‑card expenses, ensuring policy adherence and timely expense reporting.
• Collect and share local updates for internal communications.

Required profile

• Proactive, naturally curious and comfortable in a fast‑paced environment.
• Strong organisational skills with attention to detail.
• Excellent communication abilities and a collaborative mindset.
• Ability to handle multiple tasks and priorities simultaneously.

Required skills

• Office administration and secretarial support.
• Travel coordination and documentation handling.
• Health & Safety documentation management.
• Visa, work permit, and compliance processing.

What we offer

• Global growth opportunities across borders.
• Access to LinkedIn Learning and internal talent development programs.
• Hybrid work model with a modern workspace in Kaunas (Kauno Dokas).
• Additional health insurance and pension accumulation.
• Competitive monthly salary range of €1,600‑€2,200 gross.