Office Administrator

About the role

Coherent Solutions is seeking a friendly, proactive, and well‑organized Office Administrator to join its Vilnius office. You will be the central point for creating a welcoming environment, supporting daily operations, and assisting both local and international colleagues.

Key responsibilities

• Greet visitors, direct them to the right contacts and ensure a positive first impression.
• Manage meeting rooms, office supplies, mail, phone calls, and general day‑to‑day office needs.
• Coordinate with vendors and service providers to keep the office comfortable and well‑maintained.
• Arrange business travel and handle related documentation.
• Support internal events, celebrations, team activities and company initiatives.
• Assist international colleagues with migration‑related paperwork, deadlines and external partners.
• Handle employee‑lifecycle administration, including preparation, collection, filing and updating of required documents.
• Maintain accurate records and keep administrative information up to date.
• Act as the go‑to person for everyday office matters, proactively helping colleagues solve practical needs.

Required profile

• College or university degree, or ongoing studies in a relevant field.
• Excellent written and verbal communication skills.
• Fluency in Lithuanian and English.
• Strong organizational and time‑management abilities.
• Service‑oriented, positive attitude with high reliability and attention to detail.
• Willingness to learn, take responsibility and work 0.75 FTE on‑site.

Required skills

• Working knowledge of Microsoft Office applications (Word, Excel, Outlook).

What we offer

• Opportunity to grow core competencies in a global digital product engineering company.
• Collaborative international environment with career development prospects.