Travel & Learning Operations Specialist

About the role

Join Kiloverse’s operational team to own end‑to‑end business travel and learning logistics. You will support colleagues across multiple locations, ensuring smooth travel arrangements, training events, and related administrative processes.

Key responsibilities

• Manage all aspects of corporate travel, including flights, accommodation, car rentals and travel‑related benefits.
• Coordinate employee access to transport platforms, corporate travel tools and benefit accounts.
• Work with hotels and travel agencies to compare options, balancing traveler needs, convenience and budget.
• Guide colleagues on daily allowances, visas, mobile connectivity and unexpected travel changes.
• Collect, verify and reconcile travel and office invoices with Finance.
• Organise logistics for trainings, workshops and team events – venues, catering, equipment, schedules and participant travel.
• Handle event invitations, registrations, reminders, attendance tracking and feedback collection.
• Maintain up‑to‑date guidance, templates and checklists, leveraging AI and automation to reduce repetitive admin.

Required profile

• Highly organized with the ability to juggle multiple requests, bookings, deadlines and events.
• Strong attention to detail when handling invoices, itineraries and employee data.
• Fluent in Lithuanian and English with a warm, helpful communication style.
• Comfortable negotiating with vendors and balancing cost, convenience and quality.
• Calm and solution‑oriented when plans change.
• Basic knowledge of business travel policies, daily allowances, visas and connectivity.
• Proficient with spreadsheets, digital and AI tools; quick to learn new booking and learning systems.
• Experience in travel coordination, events, office administration, hospitality, L&D or HR is a plus.

Required skills

• Spreadsheets (Excel)
• Travel booking platforms
• Learning Management System (LMS)
• AI‑enhanced productivity tools

What we offer

• Health insurance after probation, on‑site physiotherapist, office gym and fitness classes.
• 7 extra days off plus 3 days for weddings, hybrid work model and the option to work two months from anywhere.
• Pet‑friendly office, fresh breakfasts, hot lunches and fully stocked snack areas.
• Public transport card for Vilnius and access to Perks.lt benefits.
• €1,100 yearly budget for personal or team learning, plus a €1,500 referral bonus.