Office Administrator – Facility Management (12‑month contract)

About the role

We are looking for an Office Administrator to manage the day‑to‑day operation of our Vilnius office and its facilities. You will ensure a safe, efficient and well‑maintained working environment while collaborating with the local facilities team, IT, People, and external service providers.

Key responsibilities

• Manage daily technical and non‑technical facility operations and coordinate maintenance activities.
• Supervise external vendors and service providers.
• Support office services such as mail, courier, meeting room coordination, town halls and office supplies.
• Ensure compliance with health and safety, building regulations and environmental standards.
• Conduct facility inspections, risk assessments and coordinate preventive actions.
• Oversee physical security, site surveillance and access controls.
• Maintain server rooms, including environmental controls and emergency procedures.
• Support Business Continuity Planning and monitor building systems, addressing issues promptly.

Required profile

• Minimum 2 years experience in Facility Management, Office Management or a similar role.
• Good technical understanding of building systems (HVAC, electrical, plumbing).
• Knowledge of occupational health & safety, fire safety and civil safety requirements.
• Experience conducting inspections, audits and supporting regulatory compliance.
• Strong organisational and multitasking abilities, proactive problem‑solving and effective communication.
• Experience in an international or global organisation is a plus.

Required skills

• HVAC systems
• Electrical systems
• Plumbing systems
• Building Management System (BMS)
• UPS units
• Server‑room environmental controls

What we offer

• 12‑month contract with possibility to extend.
• Salary up to €2,800 gross per month.