Executive Assistant & Office Administrator

About the role

Biomapas is looking for an Executive Assistant and Office Administrator to join its global team in Kaunas, Lithuania. The role is office-based and primarily supports the CEO while organizing and coordinating office administration, procedures and front-office management to ensure efficient operations, effective communication and a safe workplace.

Key responsibilities

• Assist the CEO daily with meeting coordination, calendar management, travel bookings, expense reporting and internal and external liaison
• Maintain a document management system (registration, distribution, archiving), including the e-signature system (eSygnature)
• Handle incoming and outgoing mail, packages and couriers, and greet visitors
• Manage the company's general email inbox and phone line, and assist management with internal communication
• Provide administrative support to colleagues and executives, maintain department documents and transfer them to the archive
• Manage office supplies and facility orders, and coordinate their distribution
• Maintain the front desk, meeting rooms, conference areas and other shared spaces
• Arrange business travel (transport, accommodation and logistics) and support internal events and team gatherings
• Liaise with external service providers such as cleaning, maintenance and courier services

Required profile

• University degree (considered an advantage)
• At least 2 years of relevant experience as an Office Administrator
• Experience as an Executive Assistant is an advantage
• Fluent business English and Lithuanian (written and spoken)
• Proactivity, sense of ownership and strong organizational skills

Required skills

• Document preparation and management, and knowledge of document archiving regulations
• Excellent knowledge of MS Office applications

What we offer

• Salary of 1,600-2,000 EUR gross per month depending on experience and skills
• International team and environment, bonus based on annual performance
• Personal accident and business trip insurance, additional health insurance
• Professional growth and career opportunities
• Referral policy, monthly lunch and fruit days, team building and global meetings
• Modern sustainable office in the city centre with free parking