Management Coordinator

About the role

We are looking for a structured Management Coordinator to join our Tech Transformation & Business Management team in Vilnius. You will provide essential administrative support to leaders across the Tech organisation, ensuring smooth day‑to‑day operations and continuous process improvement.

Key responsibilities

• Manage calendars, schedule meetings, arrange travel and handle related logistics.
• Receive, prioritise and relay messages from internal and external stakeholders.
• Process invoices, access rights, expenses and administrative approvals.
• Coordinate with administrative colleagues to deliver consistent support.
• Identify and recommend practical improvements to coordination processes.
• Support events, workshops and initiatives by handling logistics and materials.
• Provide practical HR, communication and administrative assistance.

Required profile

• Experience in a Management Coordinator, Executive Assistant or similar coordination role.
• Strong organisational, planning and prioritisation abilities with attention to detail.
• Confidence in preparing professional written materials, presentations and meeting documentation.
• Ability to work independently within defined frameworks and know when to escalate.
• Service‑minded, solution‑oriented and collaborative approach.
• Professional judgement and maturity when handling confidential information.
• Upper‑intermediate written and spoken English.

Required skills

• Proficiency with Microsoft 365 tools, including Teams, Excel and PowerPoint.

What we offer

• Monthly salary range from 2,080 EUR to 3,120 EUR gross, based on competencies.
• Comprehensive employee benefits package, including health insurance, mental‑well‑being support and internal mobility opportunities.
• Hybrid working model with a home‑office budget after the probation period.
• Modern workplace designed for employee experience, plus additional leave for health, volunteering and education.