People & Office Assistant

About the role

Join the OPTOMAN team as a People & Office Assistant and help create an exceptional employee and workplace experience every day. You will ensure smooth daily operations, support people‑related processes, and keep the office environment welcoming and functional.

Key responsibilities

• Coordinate onboarding logistics, including workplace preparation, equipment requests, access rights, and onboarding materials.
• Welcome candidates, visitors, and guests, creating a positive first impression of OPTOMAN.
• Maintain an organized, functional, and welcoming office environment for employees and visitors.
• Manage office supplies, snacks, beverages, and other workplace essentials.
• Coordinate facility‑related services such as cleaning, maintenance, and other service providers.
• Organise incoming and outgoing deliveries, correspondence, and office logistics.
• Support employee initiatives, training activities, and business travel arrangements.
• Collect invoices, receipts, and expense documentation while providing administrative support to Finance.

Required profile

• Previous experience in administrative, office coordination, customer service, hospitality, HR support, or a similar role.
• Exceptional organisational and planning skills with the ability to manage multiple priorities.
• Strong attention to detail and a high level of accuracy.
• Proactive mindset, ownership of everyday challenges, and a service‑oriented attitude.
• Fluent communication skills in both English and Lithuanian.

What we offer

• Competitive compensation: €1,600‑€2,300 gross plus an annual bonus scheme.
• €1,000 annual personal benefits budget (health insurance, pension, or other wellbeing perks).
• Additional paid day off on each work anniversary (up to 5 extra days) on top of standard annual leave.
• Flexible learning & development budget for courses, certifications, workshops, and conferences.
• Team‑building budget, phone budget, and a supportive, collaborative culture.