People & Office Operations Specialist

About the role

carVertical is looking for a People & Office Operations Specialist to support both the People and Office teams. This hybrid role blends HR administration with office management, ensuring that daily processes run smoothly and employees have a seamless experience.

Key responsibilities

• Prepare and manage employment documentation throughout the employee lifecycle (onboarding, off‑boarding, business trips, leave, etc.).
• Maintain accurate employee records and keep HR files up to date.
• Coordinate Learning & Development purchases and support training administration.
• Assist the People team with day‑to‑day operational tasks and internal process compliance.
• Support the smooth operation of office spaces, including supplier coordination, service management, and documentation.
• Maintain internal registers, administrative records, and office‑related initiatives.
• Act as backup for the Office Manager during absences.

Required profile

• Previous experience in HR administration, People Operations, Office Administration, or a similar operational role.
• Strong attention to detail and enjoyment of organizing documentation and processes.
• Ability to handle confidential information with discretion.
• Proactive mindset with the capacity to prioritize tasks in a fast‑moving environment.
• Clear communication skills and comfort collaborating with multiple teams.
• Fluent English.

Required skills

• Experience with HR/document management systems such as HiBob.
• Experience with platforms like Avokaado.

What we offer

• Opportunity to impact both People and Office functions.
• Hybrid work arrangement.
• Dynamic, fast‑growing environment.